G Suite for Education Parental Consent Form and Notice to Parents
Dear Parents/Guardians,
At Rockfield National School, we will use G Suite for Education, and we are seeking your permission to provide and manage a G Suite for Education account for your child. G Suite for Education is a set of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of millions of students and teachers around the world. At Rockfield National School, students will use their G Suite accounts to complete assignments, communicate with their teachers, sign into their accounts and learn 21st century digital citizenship skills.
The main reason for using GSuite this year is, in the event that your child/children, their pod or their entire class have to isolate at home, the teachers will be able to continue teaching their classes remotely. In order to facilitate working on GSuite and for everyone to get used to the platform, teachers will use it as a homework tool in the coming weeks and months. This will allow you and your child to practise the use of it. This is a new venture and we understand that it will take time for us all (to get used to it). In order to help everyone, there are tutorials available for both parents and students as outlined below. In addition, the class teacher will practise the use of GSuite in class so the students will become familiar with it.
Parent and Pupil tutorial: https://www.youtube.com/watch?v=88idNZxeZbo
The notice below provides answers to common questions about what Google can and can’t do with your child’s personal information, including:
• What personal information does Google collect?
• How does Google use this information?
• Will Google disclose my child’s personal information?
• Does Google use student personal information for users in K-12 schools to target advertising?
• Can my child share information with others using the G Suite for Education account?
Please read it carefully, let us know of any questions, and then sign below to indicate that you’ve read the notice on our school website (see https://www.rockfieldns.eu/g-suite ) and give your consent. If you don’t provide your consent, we will not create a G Suite for Education account for your child. Please understand that this will negatively affect your child's academic performance, especially if learning remotely.
CONSENT FORM
I give permission for Rockfield National School to create/maintain a G Suite for Education account for my child and for Google to collect, use, and disclose information about my child only for the purposes described in the notice (see https://www.rockfieldns.eu/g-suite on our school website).
______________________________________________________________
Full name of Student(s) and Class
_____________________________________________________________
Printed name of Parent/Guardian
________________________________________ __________________________
Signature of Parent/Guardian Date
GSuite For Education Notice to Parents
This notice describes the personal information we provide to Google for these accounts and how Google collects, uses, and discloses personal information from students in connection with these accounts. Using their G Suite for Education accounts, students may access and use the following “Core Services” offered by Google (described at https://gsuite.google.com/terms/user_features.html ):
• Gmail (including Inbox by Gmail)
• Calendar
• Classroom
• Contacts
• Drive
• Docs
• Forms
• Keep
• Sheets
• Slides
• Groups
• Sites
• Talk/Hangouts
• Vault
In addition, we also allow students to access certain other Google services with their G Suite for Education accounts. Specifically, your child may have access to the following “Additional Services”:
• YouTube
• Google Maps
Google provides information about the information it collects, as well as how it uses and discloses the information it collects from G Suite for Education accounts in its G Suite for Education Privacy Notice. You can read that notice online at https://gsuite.google.com/terms/education_privacy.html You should review this information in its entirety, but below are answers to some common questions:
What personal information does Google collect?
When creating a student account, Rockfield National School may provide Google with certain personal information about the student, including, for example, a name, email address, and password. Google may also collect personal information directly from students, such as telephone number for account recovery or a profile photo added to the G Suite for Education account.
When a student uses Google services, Google also collects information based on the use of those services. This includes:
• device information, such as the hardware model, operating system version, unique device identifiers, and mobile network information including phone number;
• log information, including details of how a user used Google services, device event information, and the user's Internet protocol (IP) address;
• location information, as determined by various technologies including IP address, GPS, and other sensors;
• unique application numbers, such as application version number; and
• cookies or similar technologies which are used to collect and store information about a browser or device, such as preferred language and other settings.
How does Google use this information?
In G Suite for Education Core Services, Google uses student personal information to provide, maintain, and protect the services. Google does not serve ads in the Core Services or use personal information collected in the Core Services for advertising purposes.
In Google Additional Services, Google uses the information collected from all Additional Services to provide, maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also use this information to offer tailored content, such as more relevant search results. Google may combine personal information from one service with information, including personal information, from other Google services.
Does Google use student personal information for users in K-12 schools to target advertising?
No. For G Suite for Education users in primary and secondary (K-12) schools, Google does not use any user personal information (or any information associated with an G Suite for Education Account) to target ads, whether in Core Services or in other Additional Services accessed while using an G Suite for Education account.
Can my child share information with others using the G Suite for Education account?
We may allow students to access Google services such as Google Docs and Sites, which include features where users can share information with others or publicly. When users share information publicly, it may be indexable by search engines, including Google.
Will Google disclose my child’s personal information?
Google will not share personal information with companies, organizations and individuals outside of Google unless one of the following circumstances applies:
• With parental or guardian consent. Google will share personal information with companies, organizations or individuals outside of Google when it has parents’ consent (for users below the age of consent), which may be obtained through G Suite for Education schools.
• With Rockfield National School G Suite for Education accounts, because they are school-managed accounts, give administrators access to information stored in them.
• For external processing. Google may provide personal information to affiliates or other trusted businesses or persons to process it for Google, based on Google’s instructions and in compliance with the G Suite for Education privacy notice and any other appropriate confidentiality and security measures.
• For legal reasons. Google will share personal information with companies, organizations or individuals outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:
• meet any applicable law, regulation, legal process or enforceable governmental request.
• enforce applicable Terms of Service, including investigation of potential violations.
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detect, prevent, or otherwise address fraud, security or technical issues.
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protect against harm to the rights, property or safety of Google, Google users or the public as required or permitted by law.
Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its partners.
What choices do I have as a parent or guardian?
First, you can consent to the collection and use of your child’s information by Google. If you don’t provide your consent, we will not create a G Suite for Education account for your child, and Google will not collect or use your child’s information as described in this notice.
If you consent to your child’s use of G Suite for Education, you can access or request deletion of your child’s G Suite for Education account by contacting info@rockfieldns.eu. If you wish to stop any further collection or use of your child's information, you can request that we use the service controls available to limit your child’s access to features or services, or delete your child’s account entirely. You and your child can also visit https://myaccount.google.com while signed in to the G Suite for Education account to view and manage the personal information and settings of the account.
What if I have more questions or would like to read further?
If you have questions about our use of Google’s G Suite for Education accounts or the choices available to you, please contact info@rockfieldns.eu. If you want to learn more about how Google collects, uses, and discloses personal information to provide services to us, please review the G Suite for Education Privacy Center(at https://www.google.com/edu/trust/ ), the G Suite for Education Privacy Notice (at https://gsuite.google.com/terms/education_privacy.html ), and the Google Privacy Policy (at https://www.google.com/intl/en/policies/privacy/ ).
The Core G Suite for Education services are provided to us under Google’s Apps for Education agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html ) [if school/district has accepted the Data Processing Amendment (see https://support.google.com/a/answer/2888485?hl=en ), insert: and the Data Processing Amendment (at https://www.google.com/intl/en/work/apps/terms/dpa_terms.html )].
These are the laws and policies that help to protect our students online:
Child Internet Protection Act (CIPA)
The school is required by CIPA to have technology measures and policies in place that protect students from harmful materials including those that are obscene and pornographic. This means that student internet communication is filtered. Communication containing harmful content from inappropriate sites will be blocked.
-- CIPA - https://www.fcc.gov/guides/childrens-internet-protection-act
Children’s Online Privacy Protection Act (COPPA)
COPPA applies to commercial companies and limits their ability to collect personal information from children under 13. By default, Google advertising is turned off for G Suite for Education users. No personal student information is collected for commercial purposes. This permission form allows the school to act as an agent for parents in the collection of information within the school context. The school’s use of student information is solely for education purposes.
-- COPPA - https://www.ftc.gov/tips-advice/business-center/guidance/complying-coppafrequently-asked-questions
Family Educational Rights and Privacy Act (FERPA)
FERPA protects the privacy of student education records and gives parents rights to review student records. Under FERPA, schools may disclose directory information (name, phone, address, grade level, etc...) but parents may request that the school not disclose this information.
● The school will not publish confidential education records (student ID #, etc...) for public viewing on the Internet.
● The school may publish student work and photos for public viewing but will not publish student last names or other personally identifiable information.
● Parents may request that photos, names and general directory information about their children not be published.
● Parents have the right at any time to investigate the contents of their child’s account and Apps for Education files.
-- FERPA -- http://www2.ed.gov/policy/gen/guid/fpco/ferpa